Finance: the monthly cycle

The “Month” screen is a deadline checklist that fills itself in.

Stage 2 · Finance · In development

The heart of the product. A deadline is always “by when”, and GambIX shows what is still missing.

Finance

Upload documents

MonthDocuments 2BankWho owesContractsPersonal

October 2026

closes in November2 of 6 done

1st

Draft invoices

7 drafts from contracts: 6 subscriptions and 1 by the hour (3.5 h × €45.00).

Done

by 10

Invoices issued and sent

5 of 7. Still to do:

РФMarketing services / Oct 2026€220.00

КВAds and social media / Oct 2026€130.00

Send to your invoicing programGambIX prepares the file; the PDFs come back on their own.

2 left

by 10

Salaries and rent

3 salaries and the office rent hit the bank on 2 November.

Paid

by 10

The accountant’s pack

The bank is reconciled. 2 payments have no document:

Online ads · 03.10€212.40 Find

Cloud hosting · 02.10€18.30 Find

2 missing

Tax office: VAT and returns

Your accountant files. You pay on the tax portal and tick it here.

in 11 days

Social security and the leased car

Two recurring payments.

in 22 days

Finance → Month

When	Step	What GambIX does
1st	Draft invoices for last month	Retainers (e.g. 01.09–30.09) and hourly work (hours × rate). One-off items come from the contract when ready.
by the 10th	Invoices issued and sent	Hands them to the program you issue in, collects the PDFs and emails the client.
by the 10th	Salaries and rent	Recurring payments the firm defines: day, amount, whether variable. Marks them when they show up in the bank.
by the 10th	The accountant’s pack	Reconciles the bank with invoices, flags expenses without an invoice and issued invoices without a payment. When complete it uploads the pack to Drive and emails it.
14th	Taxes: returns and VAT	The accountant files them, you pay on the tax portal. GambIX reminds you and asks “paid?”.
25th	Social security and more	A reminder for social security and other recurring payments.

Deadlines such as “by the 10th” are examples. The firm sets its own days for every step.

Documents: the inbox, see Documents and bank.
Bank: the movements and what they are matched to.
Who owes: unpaid invoices by client and days overdue.
Contracts: see Contracts.
Personal: a separate cash book outside the firm’s accounts. Only the owner sees it and it never goes into the accountant’s pack.

Profit by client and by service: revenue against the hours worked. Margin = profit / revenue.